What Should Your Employees Know About Computer Security
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A little technical savvy helps, too. Learning the process for allowing IT to connect to your devices, along with basic computer hardware terms, is helpful. That knowledge can save time when you contact support and they need quick access and information to resolve an issue.
Twin State Technical Services helps companies in the Quad-Cities area educate their employees on cybersecurity so they can be part of a strong overall defense against hacks. We use security awareness training tool KnowBe4, which includes multiple resources to keep staff on their toes about the most recent threats out there today.
Now more than ever, security, human resources and training teams should collaborate to help employees avoid and prevent cyberstalking and attacks when they are accessing email, social media and other apps while using the company's technology resources or their personal devices. While network firewalls are effective at keeping hackers from accessing your organization's data and mail servers, apps used by employees for personal email, social media and video conferencing can leave them vulnerable.
Cyber hygiene involves three basic principles: using products and tools that fit your hygiene needs, performing these hygienic tasks correctly and establishing a routine. Cyber hygiene is about training the employees of your organization to think proactively about their cybersecurity, reducing cyber threats and online security issues.
Many organizations have instituted an email banner in the body of emails that are sent from outside parties to employees to help workers identify when the sender of an email may not be who they claim to be. Remind your employees that it's important to report phishing attempts. Provide clear, continuous channels for them to do so, such as an incident reporting system or dedicated voice call and text option. Let them know that it helps the organization keep on top of the latest tactics adversaries are using to try to gain access to your systems.
Most organizations provide training to ensure that employees understand company security rules and policies, but it's a good idea for human resources to partner with IT security and take administrative steps to help protect employees against cyberstalking. Whether it's directed at them, their devices or your organization, employees should remember to:
Recognizing when a cyberattack has taken place can be even more challenging for an employee than avoiding one in the first place, but there are a number of tell-tale signs. Organizations should continually educate employees about what to look for if they suspect they have been compromised. Ask employees:
The Internet allows businesses of all sizes and from any location to reach new and larger markets and provides opportunities to work more efficiently by using computer-based tools. Whether a company is thinking of adopting cloud computing or just using email and maintaining a website, cybersecurity should be a part of the plan. Theft of digital information has become the most commonly reported fraud, surpassing physical theft. Every business that uses the Internet is responsible for creating a culture of security that will enhance business and consumer confidence. In October 2012, the FCC re-launched the Small Biz Cyber Planner 2.0, an online resource to help small businesses create customized cybersecurity plans.
Work with banks or processors to ensure the most trusted and validated tools and anti-fraud services are being used. You may also have additional security obligations pursuant to agreements with your bank or processor. Isolate payment systems from other, less secure programs and don't use the same computer to process payments and surf the Internet.
Cybersecurity awareness among your employees is another line of defense that could help save your business. Security breaches lead to leaks of sensitive business and customer data that can culminate in loss of business and financial loss.
The responsibility of protecting your company should never fall on just one or two technicians. Instead, every single employee companywide must know their roles in helping to protect the company from cyber threats through both training and awareness.
New hire training and regularly scheduled refresher training courses should be established in order to instill the data security culture of your organization. Employee training should include, but not be limited to:
Continually emphasize the critical nature of data security and the responsibility of each employee to protect company data. You and your employees have legal and regulatory obligations to respect and protect the privacy of information and its integrity and confidentiality.
Employees should be educated on your data incident reporting procedure in the event an employee's computer becomes infected by a virus or is operating outside its norm (e.g., unexplained errors, running slowly, changes in desktop configurations, etc.). They should be trained to recognize a legitimate warning message or alert. In such cases, employees should immediately report the incident so your IT team can be engaged to mitigate and investigate the threat.
Train your employees on how to select strong passwords. Passwords should be cryptic so they cannot be easily guessed but also should be easily remembered so they do not need to be in writing. Your company systems should be set to send out periodic automatic reminders to employees to change their passwords.
Make your employees aware that they are not allowed to install unlicensed software on any company computer. Unlicensed software downloads could make your company susceptible to malicious software downloads that can attack and corrupt your company data.
Train your employees to avoid emailed or online links that are suspicious or from unknown sources. Such links can release malicious software, infect computers and steal company data. Your company also should establish safe browsing rules and limits on employee Internet usage in the workplace.
Train your employees on safeguarding their computers from theft by locking them or keeping them in a secure place. Critical information should be backed up routinely, with backup copies being kept in a secure location. All of your employees are responsible for accepting current virus protection software updates on company PCs.
No longer is computer security exclusively the responsibility of the IT department. At every level in your company, executives, managers and employees should take responsibility to protect your data and, by extension, your reputation. Take these five precautions to help avoid a security break.
Make it easy to ask questions. As part of the learning process, your end-users will probably stumble into many situations where they are unsure of the security implications. In these situations, you would rather them ask you or someone else with knowledge rather than make a guess and risk making the wrong choice by themselves. Ensure that someone is always available to answer any questions from end-users in a friendly manner, and reward users who bring up good questions.
Use posters and reminders. Security posters and tips serve as little reminders to help ensure that your end-users are thinking of security throughout their work day. A poster with information about strong passwords will, for example, allow users to easily see what the requirements are for keeping company accounts safe.
Train employees on all core security topics: as human error can manifest in a huge variety of different ways, it is essential that you train employees to a basic level on any security topics that they may encounter in their day-to-day work activities. Use of email, internet and social media, as well as phishing and malware training are just some of the topics that training should cover.
To further secure your devices, ensure your utilizing screen unlock password capabilities where available. Organizations should also consider mobile device management solutions to help increase the security of their mobile device environment to help ensure device and app compliance and control data flow outside trusted mobile apps and devices.
Dataprise is a national managed service provider that believes that technology should enable our clients to be the absolute best at what they do. This commitment to client success is why Dataprise is recognized as the premier strategic managed service and security partner to strategic CIOs and IT leaders across the United States.
Introduction to User Access Security Commonly Asked Questions Policy Issues User Access Security Countermeasures User Access Security Checklist A person with a \"need-to-know\" has been designated by school officials as having a legitimate educational or professional interestin accessing a record. Introduction to User Access SecurityUser access security refers to the collective procedures by which authorized users access a computer system and unauthorized users are kept from doing so. To make this distinction a little more realistic, however, understand that user access security limits even authorized users to those parts of the system that they are explicitly permitted to use (which, in turn, is based on their \"need-to-know\"). After all, there is no reason for someone in Staff Payroll to be given clearance to confidential student records. It Really Happens!Kim approached Fred cautiously. As the security manager, she knew how important it was to gather information completely before jumping to conclusions. \"Fred, my review of our computer logs shows that you have been logging in and looking at confidential student information. I couldn't understand why someone in Food Services would need to be browsing through individual student test scores, so I thought I'd come by and ask you.\"Fred looked up at Kim as he if was surprised to be entertaining such a question. \"Are you forgetting that I'm authorized to access student records\"\"You're authorized to access sp